Arbor Realty Trust

  • Facilities Coordinator

    Job Locations US-NY-Depew
    # of Openings
  • Overview

    Arbor, a real estate investment trust that invests in a diversified portfolio of multifamily and commercial real estate-related loans and other real estate-related assets, has a career opportunity at its office in Depew, NY for a Facilities Coordinator. The Facilities Coordinator will work closely with the Director, Facilities to support all facility activities of the Depew Office. 


    The Facilities Coordinator will manage a wide variety of processes for the Depew Office including supplies, file storage, mail, equipment, maintenance, and other tasks. The Coordinator will be the first point of contact for internal customers seeking support and information from the Facilities department.


    The Facilities Coordinator will have the following duties and responsibilities, including but not limited to:

    • Order supplies (breakroom, general office supplies, copier paper, toner, etc.)
    • Maintain Inventory to ensure ample supplies of all items in area of responsibility to avoid out-of-stock situations and downtime
    • Interact with staff to ensure adequate supplies for upcoming projects
    • Handle maintenance requests
    • Interact with and direct vendors, repair staff, cleaning crew, place service calls
    • Ensure copiers/printers are functioning properly including order supplies, changing toners, place cartons of paper in close proximity and load paper trays each morning and as needed
    • Maintain neat order in breakrooms, supply rooms, restrooms, and throughout space to include daily cleaning of coffee equipment and kitchen appliances
    • Document and distribute all in-bound deliveries (FedEx, UPS, USPS, and Amazon), sort mail, etc.
    • Minor repairs such as stuck drawers, locks, etc.
    • Ensure file room kept in good order
    • Interact with offsite storage as directed
    • Ensure adequate postage available at all times
    • Assist with projects as needed
    • Run errands as needed
    • Handle minor reconfigurations and spills
    • Apprise Uniondale Facilities management of conditions warranting attention above scope of responsibility
    • Assist with internal staff moves including update name tags


    Education: Minimum of 2 years’ college coursework completed


    Experience:  Minimum of 2 years’ facilities experience, prior office services experience is a plus and strongly preferred



    • Proficiency with Microsoft Excel and Word
    • Must have the ability to work with all levels of staff
    • Must have the ability to lift up to 50 lbs. (required for moving equipment and lifting cartons of copier paper)
    • Basic maintenance skills including use of tools for moving keyboard drawers, minor repairs, changing filters, hanging white boards, etc.
    • Familiarity with office machines such as copiers, printers, mail meters etc.
    • Knowledge of systems furniture
    • A driver’s license, clean driving record, and vehicle are required to perform the essential duties of this role

    Travel: Moderate travel required


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